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Section 5310 – Awardee Resources

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Funding for Operations Contracts

If your award is for operational funds you will enter into a contract with MAPA and receive the funds through reimbursement requests. The funding will become available sometime during the federal fiscal year (FFY or FY) of your award. Typically this happens sometime in August or September.

FTA-MAPA Funding Cycle

Pre-Contract Steps

  • Scope of Work
    • Complete the Scope of Work form through Google.
  • Budget
    • Download the template as a Microsoft Excel file (.xlsx) by going to the File menu, selecting Download, then clicking Microsoft Excel (.xlsx). See this example for more information.
    • Fill in the budget template and submit it to MAPA via email.
  • Certifications and Assurances
    • Awardees must certify to numbers 1, 3, 4, 8, 12, and 17 for FY2023.
    • Complete the signature pages and submit them to MAPA via email.
  • SAM Registration
    • Recipients must be registered in the federal government’s System for Award Management.
    • Proof can be provided via the Scope of Work form.
  • Most Recent Independent Financial Audit Report
    • Submit via email.
  • Proof of Insurance 
    • Submit via email; MAPA does not need to be listed as insured.
  • E-Verify Documentation
    • Only sole-proprietorship recipients need to complete this step.

New contracts must be reviewed and approved by MAPA’s Finance Committee and Board of Directors. The above steps must be completed two weeks prior to the Finance Committee meeting to be included on the agenda. Requests submitted later than that will be included on the agenda for the following month.

Reimbursement Requests

Before you submit your first reimbursement request the following steps must be completed:

  • Signed contract received by MAPA
  • Recipient has made services available for translation
  • Recipient has met with MAPA staff to go over requirements for reimbursement requests
  • Recipient has met with MAPA staff about information to include in monthly/quarterly progress reports
  • Written “Notice to Proceed” provided to recipient

Submitting Requests

When you are ready to submit a request, please adhere to the 5310 Subrecipient Reimbursement Requirements.

Requests will be reviewed and approved by MAPA’s Finance Committee. Final requests will also be reviewed and approved by MAPA’s Board of Directors. All requests must be submitted two weeks prior to the Finance Committee meeting to be included on the agenda. Requests submitted later than that will be included on the agenda for the following month.

Funding for Vehicle Purchases

Vehicles awarded under MAPA’s 5310 program are purchased through state contracts. This is done through either the Iowa Department of Transportation or the Nebraska Department of Transportation.